910.455.9840 jaxarts@jaxarts.com

Grassroots Arts Program

subgrant information


Final Reports for FY 2016-17 Subgrant Recipients Due May 31, 2017.

Final report forms can be found here.


Grassroots Arts Program (GAP) Funds

Each year the Council for the Arts (CFTA) applies for an North Carolina Grassroots Grant. Grant amounts are based on a county’s population and funding for grants, provided by the state legislature. The CFTA is a Designated County Partner which means that it must subgrant 50% of allocated grassroots funds to local arts and community organizations for art projects and programs. The remaining 50% of the Grassroots funds go to support the Arts Council and it’s various programs.

Recommended Timeline for Subgrant Process


  • Review and update subgrant guidelines for the next fiscal year
  • Set application deadlines
  • Circulate and post guidelines and application


  • Set subgrants panel meeting date
  • Recruit subgrants panel


  • Distribute press releases announcing subgrants
  • Announce workshop to help subgrantees in preparing applications
  • Send reminder email or letter to all previous year subgrantees that final
    reports are due in May
  • Announce workshop to help subgrantees in preparing applications


  • Deadline for current year subgrant recipients’ final reports


  • Subgrant applications due
  • Prepare materials for subgrants panel meeting
  • Send material to subgrants panel two weeks in advance of scheduled meeting


  • Conduct panel meetings


  • Notify grant recipients of awards
  • Send press release to local media announcing grant recipients


  • Monitor subgrantee programs to ensure implementation by proposed
    project deadlines

General Subgrant Criteria and Instructions:

Grassroots Arts Program funds applications are accepted from organizations that meet the following criteria and according to the following state-mandated priorities:

  • Nonprofit Organizations are eligible, 501(3)(c) status is preferred.
  • Organization must have been in operation for at least one full year.
  • Organization must have no Overdue Tax Debt. (See item 1 below)
  • Applications must be completed and received by the Council for the Arts by the published Application Deadline: Usually the end of June.
  • GAP subgrants awarded must be matched dollar-for-dollar by recipient.  Matching funds cannot be state or federal grant funds.
  • 50% of all Grassroots Arts Program funds received by the Council annually must be allocated to subgrants.  At least 23% must be awarded for multicultural arts programs.
  • Additionally, GAP funds are awarded according to the following 3 state-mandated priorities:

Priority Tier One:
Support to qualified arts organizations such as theaters, symphonies, galleries, art guilds, choral societies, dance companies, folk art societies, writers groups and arts festivals, etc.
Priority Tier Two:
Support to arts learning and arts in education programs such as artist residencies, summer camps and adult art classes, etc.  Grassroots funds may NOT be used for activities associated with a school’s internal arts programs such as in-school student performances, purchasing art supplies, or student art competitions or publications.
Priority Tier Three:
Support to other community organizations that provide quality art experiences for the greater community.  These programs must be conducted by qualified artists.

If your organization meets the eligibility requirements, it is the goal of the Council to assist you in completing an application that is complete and competitive.  Special assistance will be available during the application period by workshop and/or by appointment.  Call the Council office to schedule assistance.  910-455-9840.